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INDUSTRY-SPONSORED PROGRAMS

Exhibiting at the meeting is only the first step. Exhibitors also have an exclusive opportunity to sponsor and conduct presentations during Exhibitor Theaters and/or Symposia at the ICNT 2005

Application/Payment

To conduct a session, you must have an industry sponsor who has contracted for a booth in the exhibit hall. The exhibitor must have already submitted a contract for a booth prior to submitting the Symposium or Exhibitor Theater application. Full payment must accompany applications. Applications will be processed on a first-come, first-served basis.

Authorized Representatives

Sponsoring companies (exhibitors) wishing to use meeting planning and/or education companies to coordinate their programs must provide a letter on company letter head authorizing the meeting planning or education company to serve as their agent (please attach to the application).

Publicity

Participating companies who publicize their presentation/s may not use the IANano logo or the name of International Association of Nanotechnology, Inc. as a co-sponsor of the presentation. The only phrase that may be used is: “To be conducted at the ICNT 2005”. Program information will be published in ICNT materials according to the schedule listed in the deadlines section. See Advertising and Sponsorship section for details on promoting your program via the IANT web site.

Signs

For Exhibitor Theaters, one (1) sign not to exceed 30" x 40" in size may be posted outside of the session door. An easel will be provided. For Symposia, consult with hotels directly for rules regarding placement of signs. ICNT does not permit distribution of flyers or placement of signs in other areas of the convention center (outside of the sponsor’s booth).

Deadlines
August 1, 2005
Final deadline to submit applications for Exhibitor Theaters and Symposia.
September 1, 2005
• Publication deadline for Exhibitor Theaters and Symposia listing in the October 15 Online Bulletin Board of the ICNT. (ICNT will publish the session title, sponsor, contact name and phone number.) Information will also be posted on the ICNT web site in early October.

Changes/Withdrawals

Changes to your program title or schedule must be made in writing and sent to ICNT Event Coordinator at service@ianano.org or fax to 916-244-7029
. A withdrawal must also be made in writing and will not be accepted unless written notice of such withdrawal has been received by ICNT no later than September 1, 2005. Sponsors who withdraw after September 1 shall pay to ICNT, as liquidated damages, a sum of money equal to fifty percent (50%) of the full price of Exhibitor Theater or Symposium. ICNT shall retain the full price of the Exhibitor Theater or Symposium as liquidated damages for any sponsor who withdraws after October 1, 2004.

Confirmation

All applications are subject to approval by ICNT. The Association will confirm the schedule and room assignment of Exhibitor Theaters in late September. Sponsors conducting symposia will be contacted by the hotel directly with confirmation of meeting space/room assignments.

Requests for Functions

Organizations participating in the ICNT wishing to conduct business appointments, meetings, or social activities must complete a “Request for Function Space” application and fax it to the ICNT Event Manager at 916-529-4119 or service@ianano.org for approval and processing. Functions may be scheduled at any official ICNT hotel but not during ICNT program hours or exhibits. The deadline for submission of application is October 1, 2005. Hotel assignments will be made on a first-come, first-served basis and based on hotel availability. Confirmation of meeting space/room assignments will be made by the hotel directly to the applicant.

Exhibitor Theaters Symposia

Location Sessions will be held in meeting rooms at the Hyatt Regency Hotel. Rooms will be set to capacity in a theater style setting (approximately 150 people). Sessions will be held in meeting rooms at official ICNT hotels. All space requests must be approved and coordinated through ICNT. Space will be available on a first-come, first-served basis, based on hotel availability.

Schedule Sessions will be conducted October 31-November 4, 2005 during mid-day hours.
Time is allocated in one-hour time blocks. Sessions are scheduled 11:30 a.m.–12:30 p.m. and/or 12:45–1:45 p.m. each day. Sponsors may request one or two hours session.
Sessions will be conducted October 31 and November 4, 2005 during times that do not conflict with ICNT programming and exhibits. Permissible Times: Sunday (anytime); Morning programs: Monday–Thursday (anytime before 8:30 a.m.). All programs must conclude by 8:30 a.m ; Evening pro-grams: Monday–Wednesday (anytime after 5:30 p.m.).

Cost $2,000/ per hour (1 hr. minimum) $2,500 /per hour (1 hr. minimum)

Food/Beverage,
Audio-visual and
Meeting Room Exhibitor Theaters will be assigned to a meeting room at the Hotel, set theater-style (room set up may not be changed). ICNT will provide a speaker’s table and chairs and registration table and chairs. ICNT will also provide a lavaliere microphone at lectern, appropriate size screen, and an extension cord at the registration table. Additional equipment must be ordered and provided at sponsor’s expense. Companies conducting two-hour sessions may purchase and provide box lunches and soft drinks to attendees at the conclusion of the session, directly outside the assigned theater room. Companies conducting one-hour sessions may purchase and distribute food vouchers to exchange for a box lunch or other concession in the Hotel. Sponsors must make their own arrangements for catering and/or audio visual equipment directly with the hotel after space has been assigned and must be provided at the sponsor’s expense. Food and beverage, audiovisual and meeting room rental fees are separate charges that will be provided at the sponsor’s expense.

For further information, please contact ICNT Event Manager at
916-529-4119 or email info@ianano.org

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